- USD/NPR:152.24▲
- USD/INR:95.16▲
- USD/CNY:6.677▼
- USD/AUD:1.4229▼
- EUR/USD:1.1209▼
- GBP/USD:1.3373▼
- Incoterms 2020:On every proforma
- Landed cost:To the unit
- Margin:Per product
- Assumed vs actual:Every container
00 km/h
Bay 04 · Ready
Every container.
Every dollar.
The operating system for import and export businesses: from the buyer’s first list to the landed profit, one ledger that both sides of a trade can trust.
Control
at every milestone
With every step of a consignment in one ledger and one accountable team, your containers move the way your business demands: predictably, transparently, and without retyping.
See it on your consignment01 · day 02
Enquiry, read by the engine
A buyer's spreadsheet, in their own words, matched to your catalogue by meaning. The three lines it cannot place are flagged, not guessed. The list becomes an enquiry with a feasibility column.
02 · day 06
Every product priced from its rate book
Supplier rates, the container's cost heads spread by volume and value, a margin per product — and a proforma raised in one click, in the buyer's currency at today's rate.
03 · day 24
Order slips out, goods in, every batch checked
One slip per supplier from the priced lines. Each delivery received with batch, expiry and the measured carton; labels, dates and barcodes ticked before anything is packed.
04 · day 31
Loaded, sealed, every paper in one folder
Counts go in on loading day and the invoice and packing list rebuild from what is actually in the box. Certificates, declarations and the bill of lading are kept against the consignment, ready for the forwarder and broker.
05 · day 68
The money lands. The job closes on facts.
Payments as the bank credits them, the refund when the treasury pays, actual supplier bills beside the assumed — and a profit and loss frozen the day the consignment closes.
What Octa is for
Built for
cross-border
importers & exporters
Per unit
Automated landed cost
Freight, duty, clearance and handling spread down to one unit, from the real invoices
Live
Consignment P&L
Assumed against actual on every container, closed on facts
PI · CI · PL
Trade documentation
Proforma invoices, commercial invoices and packing lists from the same figures
Both sides of the trade
An exporter builds the container in one portal; the importer lands and sells it in the other. Same ledger, no retyping.
Any currency, any country
Chosen once at sign-up. Every figure on every screen and document follows, at a dated rate.
Works with your forwarder and broker
Octa prepares the paperwork and the numbers; your freight forwarder books the space and your customs broker files the entry.
Try it · no sign-up
Drop your
buyer’s list.
The spreadsheet a buyer sends — their words, their typos, their sizes. Octa reads it against a catalogue, matches what it can, and flags what it can’t instead of guessing. Here it runs against a sample exporter’s range; in your account, against yours.
What you’ll see
- 01Each line matched to a product, with how sure the match is
- 02The lines nobody sells flagged for review — never guessed
- 03What the proforma would come to, before anyone has opened Excel
Two engines.
One ledger.
The exporter builds the container; the importer lands and sells it. Pull the levers below — cartons on a line, a supplier’s quote, a discount, a dispatch — and watch the figures move the way they do in the product.
Exporter workspace
Feasible · 85.8% CBMContainer load plan · 20 ft
- Dead freight
- 0 ctn
- Slack
- 4.7 CBM
- Gross
- 7,874 kg
- Instant Noodles 85 g ×30NDL-0912 · 9.50 CBM5.7%
- Green Tea 250 g ×24TEA-0504 · 3.59 CBM8.3%
- Olive Oil 1 L ×12OIL-1001 · 2.00 CBM12.3%
- Potato Chips 150 g ×20SNK-2002 · 10.61 CBM10.7%
- Spice Mix 50 g ×200SPC-0505 · 2.77 CBM13.0%
Proforma total $23,657.19 · 1,460 cartons · FOB · illustrative goods
Automation engine
Change the quote. Everything recalculates.
- Cost / ctn
- NPR 6,566
- Quote / ctn
- $53.33
- Margin held
- 8.3%
- 01Supplier rate reconciliationEvery product carries the best rate on file; a new quote reprices the line and holds its margin.
- 02Auto-proforma & packing slipRaised from the frozen build-up in one click: unit and carton prices, weights, CBM, totals in words.
- 03Loading day margin lockCounts go in, the invoice and packing list rebuild, the assumed-vs-actual opens.
How Octa works
in three steps
From the first list to the last invoice, one set of figures. No costing sheet beside the proforma, no packing list typed the night before loading.
- 01
Upload or enter the consignment
Bring the buyer's list or the supplier invoices as a spreadsheet, or type the lines in. Products are matched to your catalogue; cost heads — freight, insurance, duty, clearance, handling — go in as they are quoted.
- 02
Calculate the complete unit landed cost
Every cost head is spread across the lines by volume, weight or value and divided down to one unit, in your base currency at a dated rate. Set a margin per product and the selling price follows.
- 03
Export the documents and track the P&L
Proforma, commercial invoice and packing list are generated from the same figures, ready for your forwarder and broker. When the real bills arrive, the consignment P&L shows assumed against actual.
What Octa does, and doesn’t. OCTA prepares invoices, packing lists and order slips from the consignment record, with the landed cost of every unit. It does not file customs entries or book freight; your customs broker and freight forwarder keep doing that.
Free shipment-profit auditWhat’s in
the product
The numbers a trade business runs on and the papers that go with them, for exporters and the importers they ship to.
Unit landed cost
Freight, insurance, duty, clearance and handling spread across the lines by volume, weight or value, down to one unit — recalculated as the real invoices arrive.
Every plan
Consignment P&L
Assumed costs beside actual bills on every container or air shipment, and a profit and loss frozen the day the consignment closes.
Every plan
Proforma, invoice, packing list
Generated from the same figures as the costing, as PDFs on your letterhead — the set your forwarder and customs broker work from.
Every plan
Rate book and margin per product
Supplier rates in one place, a margin set on each product rather than the whole container, and a flag when a line falls under your floor.
Pro and up
Buyer approval and supplier rate links
Buyers approve a proforma from a link; suppliers send their rates through one. No PDFs and spreadsheets back and forth by email.
Pro and up
Shipment tracking
Milestones from stuffing to delivery, recorded as they happen, on one page — with a link your buyer can open without an account.
Every plan
A team
that answers
Software for trade works best with someone to ask. Octa comes with the people who build it.
Talk to the teamA person replies
Email or WhatsApp, answered by the people who build Octa, who stay on the thread until it is resolved.
Onboarding on request
Ask for a screen-share and we set up the catalogue, the rate book and the first consignment with you.
Guidance, not just support
Unsure how to structure a cost head, or which document a buyer's bank will ask for? Ask, and a person walks you through it.
A named contact on Organization
The Organization plan comes with one person who knows your account, so you never explain it twice.
What it’s worth to you
Your numbers,
your saving.
Set the sliders to how your business runs today. The saving is worked out from your figures alone — change any assumption and watch it move.
Each month you get back
36 h
of 72 hours spent today — worth $360
Plan for your volume
Pro · $55.99/mo
Left after the plan
$304 a month
Pays for itself in about 5 days
An estimate from the figures you set, not a promise. It doesn’t count what fewer pricing mistakes or faster payments are worth to you.
What one unit
really costs
Duty on the base your country charges it on — the invoice value or invoice plus freight — then everything that landed, divided by the units in the box. Change anything; the figures follow.
Inputs
Container type
Live cost breakdown per unit
- Base unit cost
- $13.75
- Freight surcharge per unit
- $1.50
- Customs & duties
- $1.65
- Local handling per unit
- $0.59
- True landed cost / unit
- $17.49
- Total landed
- $27,990
- Per CBM · 20 ft
- $843
- Above invoice
- +27.2%
No federal import VAT. Merchandise processing and harbor maintenance fees are extra — add them to local charges.
Stop calculating in fragile spreadsheets. Run your containers in Octa.
Start the 14-day free trialNo card to start. The portal runs this on every container from the real invoices.
Or have us work it out on your last real shipment — free 30-minute auditThe corridors
trade runs on
South China to Kolkata and up to Kathmandu; Shanghai to the US west coast; the North Sea to New York — with the inland transit a landlocked exporter depends on drawn as its own leg.
Incoterms 2020 on the proforma
EXW, FCA, FOB, CFR, CIF or DAP is picked from a list, not typed as free text, and printed with the ports of loading and discharge on every proforma.
Single-currency base engine
Every consignment keeps one base currency and one dated rate. Supplier quotes, freight and duty convert once; the buyer's invoice reads in theirs.
Strict multi-tenant isolation
Each company is its own tenant with its own ledger. A sign-in to one portal never opens another, and no report crosses the line.
Rates that reach the costing
A new supplier rate in the rate book reprices the lines that use it on every consignment that hasn't started loading. Once loading starts, the plan is frozen.
- Incoterms 2020: EXW • FCA • FOB • CFR • CIF • DAP
- Document engines: Proforma • Commercial invoice • Packing list
- HS code on every product
- Multi-currency FX engine
- Single-entry ledger
- ISO 668 container specs: 20 ft • 40 ft • 40 ft HC
- ISO 6346 owner codes
- Tenant architecture: Isolated ledgers • Role-based access
- Automated proforma
- Assumed vs actual per consignment
Plans
Start free. Pay when it pays for itself.
One price per company, in US dollars. Change plans from Billing inside the portal whenever the business changes shape.
Single operator
Starter
One company, kept properly.
$20.99/ month
$251.92 billed annually, instead of $359.88 paid monthly · 30% less, $107.96 a year
- One portal — importer or exporter
- Up to 2 team members
- Up to 250 products and 2 stock locations
- 3 containers or consignments a month
- Quotes, orders, invoices, payments and receivables
- Landed cost per unit on every container or consignment
- Consignment P&L: planned costs against actual bills
- Every document as a PDF
- Shipment tracking with a link for your buyer
- Expiry and batch alerts on stock
- Email support
Trade fleet
Pro
A team that moves containers every week.
$55.99/ month
$671.92 billed annually, instead of $959.88 paid monthly · 30% less, $287.96 a year
- Everything in Starter
- Up to 10 team members
- Unlimited products, locations and shipments
- Import products, enquiries and supplier price lists from Excel or CSV
- Rate book: supplier rates → costs → margin per product → selling rate
- Buyers approve proformas online — no PDFs back and forth
- Suppliers send their rates through a link, straight into the rate book
- Margin guard: lines under your floor and rising supplier rates flagged
- Profit dashboard by product, customer, route and container
- Reorder planner: the next container sized from sales and stock
- Support centre: raise issues, complaints and feedback, and follow each one to resolution
- Priority support
Enterprise & multi-company
Organization
The books that answer back.
$62.99/ month
$755.92 billed annually, instead of $1,079.88 paid monthly · 30% less, $323.96 a year
- Everything in Pro
- Unlimited team members
- AI assistant across the portal — ask anything about your business and its figures
- AI sheet import: any spreadsheet layout is read and placed into the right fields
- Connected trade: send orders straight to your exporter on Octa and watch them move
- Ordering portal for your own customers, at their prices, switched on when you want it
- Multiple companies under one sign-in
- Priority support with a named contact
Every new company gets 14 days of the full Organization plan. Prices in US dollars; payments handled by Stripe on Stripe’s own pages.
Book a demo · virtual session
See it on
your own
consignment
Thirty minutes on a call. Bring a real buyer's list or a recent container and we will run it through Octa with you — costing, proforma, documents, the lot.
- No slides. Your data, on the real product.
- A person replies to fix a time — no booking bots.
- Fourteen days free after the call, no card.
Prefer to write? Send the buyer’s list or a recent container to the address in the reply and we will look at it before the call.